Academic Office Team

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Yi-Cheng Xu Director
  1. Oversee and direct all academic affairs across the school
  2. Promote teaching and educational research initiatives
  3. Draft key regulations and policies governing academic affairs
  4. Develop teaching policies and plans for improvement and reform
  5. Assign teaching subjects to teachers and evaluate their performance and service
  6. Review and approve teaching schedules and progress for all subjects
  7. Review and approve textbooks, reference books, and teaching aids for all subjects
  8. Review and approve general classrooms, specialized classrooms, teaching equipment, and regulations governing their use
  9. Review and approve examination policies and procedures
  10. Review and approve students' assignments in all subjects
  11. Review and approve regulations for academic competitions in various subjects
  12. Coordinate and oversee the work of the Admissions Committee
  13. Prepare the school calendar
  14. Review and approve the work plans of this office
  15. Assign duties to office staff and evaluate their performance and service
  16. Review teaching logs
  17. Review and approve plans for teachers' continuing professional development
  18. Attend relevant meetings
  19. Address parents' suggestions and concerns regarding academic affairs
  20. Handle other matters related to academic affairs
Hsuan-Chun Liu Chief of Teaching Section  
Ying Lo Chief of Registration Section 1. Laws and Regulations
1-1 Student Enrollment Status Management Regulations
1-2 Student Assessment Regulations
1-3 Admissions Guidelines
1-4 Transfer Examination Regulations
1-5 Scholarship and Financial Aid Regulations
1-6 Internal Advancement Regulations
1-7 Regulations on Graduates Returning to Taiwan for Further Education
2. Student Records Management
2-1 Management of Student Records for Transfers and Leaves of Absence
2-2 Submission of Student Enrollment Records to the Ministry of Education Each Semester
2-3 Student Class Assignment
2-4 Graduate Records Management and Graduate Tracking
2-5 Student Basic Information
3. Academic Performance Assessment
3-1 Recording of Regular Examination and Mock Examination Scores
3-2 Recording of Make-up Examination Scores
3-3 Recording of Credit Recovery and Course Retake Scores
3-4 Preparation of Certificates of Merit for Students with Outstanding Academic Performance
3-5 Recording of Transfer Students' Previous Academic Records
4. Scholarships
4-1 Semester Scholarships
4-2 Scholarships for Junior High School Students Advancing Directly to the Senior High School Division of This School
4-3 External Scholarships
4-4 Academic Achievement Awards for Graduating Students with Outstanding Entrance Examination Results
4-5 Performance Bonuses for Teachers in University Preparation Classes
4-6 King Yuan Electronics (KYEC) Scholarship
5. Examination Registration
5-1 Registration for the General Scholastic Ability Test and University Subject Tests
5-2 Registration for University and University of Science and Technology Selection Admissions
5-3 Registration for University Admissions through Examination and Placement
5-4 Registration for the Junior High School Education Examination
5-5 Registration for Senior High School Talent Programs in Music, Fine Arts, and Physical Education (Practical Examinations)
5-6 Registration for Senior High School Admission through the Multiple-Admission Pathway in Various Regions
5-7 Registration for Special Admissions (Senior High School Placement by Registration)
5-8 Matters Related to the 12-Year Basic Education System
5-9 Registration for Various English Listening Tests and English Proficiency Tests
6. Various Forms and Documents
6-1 Preparation of Academic Transcripts for Each Grade Level
6-2 Issuance of Certificates of Enrollment
6-3 Reissuance of Graduation Certificates for Graduates
6-4 Issuance of Certificates of Transfer or Leave of Absence
7. Other Matters
7-1 Preparation and Processing of Documents Related to Meetings
7-2 Other Assigned Duties
Chien-Yung Chen Chief of Equipment Section  
Kuang-Yang Tai Chief of Experimental Research Section  
Shuai Chou Acting Chief of Information Technology Section
  1. Information Technology Planning
    Planning and organizing the overall information technology environment for the entire school.
    Preparing the annual budget for subsidy funding.
  2. Information Technology Environment
    Planning and implementing the network infrastructure for the entire school.
    Planning and implementing school-wide information systems.
    Planning and developing all school websites.
    Planning and deploying information technology equipment throughout the school.
    Planning, establishing, and managing information technology and language classrooms.
  3. Information Technology Equipment Management
    Formulating relevant policies and regulations.
    Managing information technology assets.
    Maintaining, renewing contracts for, and disposing of information technology equipment.
    Maintaining general equipment, including equipment at the Greenfield Dormitory.
Yuan-Yuan Wang Administrative Assistant, Teaching Section
  1. Courses and Scheduling
    Preparing teacher timetables at the beginning of each semester.
    Arranging substitute teachers and class rescheduling for teachers on leave in the course of daily operations.
    Updating course and class scheduling information in the Teaching Section's school administration system.
  2. Teaching Hours
    Compiling teachers' teaching hours for the previous month at the beginning of each month.
  3. Teaching and Instruction
    Organizing and managing the review of student assignments.
  4. Competitions and Activities
    Handling preparations for teacher professional development workshops at the beginning of each semester.
    Organizing various competitions and activities.
  5. School Calendar, Meetings, and Logs
    Compiling class logs for the secondary school division.
Li-Ta Yao Administrative Assistant, Teaching Section
  1. Courses and Scheduling
    Preparing teacher timetables at the beginning of each semester.
    Arranging substitute teachers and class rescheduling for teachers on leave in the course of daily operations.
    Updating course and class scheduling information in the Teaching Section's school administration system.
  2. Teaching Hours
    Compiling teachers' teaching hours for the previous month at the beginning of each month.
  3. Teaching and Instruction
    Organizing and managing the review of student assignments.
  4. Competitions and Activities
    Handling preparations for teacher professional development workshops at the beginning of each semester.
    Organizing various competitions and activities.
  5. School Calendar, Meetings, and Logs
    Compiling class logs for the secondary school division.
Ye-Yu Sun Administrative Assistant, Registration Section
  1. Student Registration
    Receiving students and parents who visit the school.
    Preparing school introduction information packets.
    Handling new student registration.
  2. Student Records Management
    Importing student data into the school administration system.
    Compiling various statistics on currently enrolled students.
    Submitting student enrollment records to the Ministry of Education.
    Processing student transfers into and out of the school.
    Issuing various student certificates, including certificates of enrollment, leave of absence, and transfer.
    Producing and reissuing student ID cards.
  3. Assigning Student Numbers and Seat Numbers to New Students
    Seat numbers — assigned sequentially by class.
    Student numbers — assigned sequentially by gender across each grade level.
  4. Student Records Management for Current Students and Graduates
    Preparing graduation certificates, including attaching photographs and applying official embossed seals.
    Preparing and printing award certificates for graduates from organizations such as the Straits Exchange Foundation, Executive Yuan, Mainland Affairs Council, and Department of Education.
    Collecting student ID cards from graduating students.
    Preparing and posting admission results posters for senior high school and university admissions.
  5. Handling other ad hoc tasks assigned by supervisors.
Chia-Yu Liu Administrative Assistant, Registration Section
  1. Routine and Daily Responsibilities
    Managing student academic records and grades.
    Managing graduates' academic records and grades.
    Preparing academic transcripts and grade certificates.
    Maintaining data and records for optical mark recognition (OMR) scanners.
  2. Monthly Responsibilities
    Entering and verifying junior and senior high school mock examination scores and regular assessment grades.
    Preparing certificates of merit for students who rank among the top three in examinations.
    Scanning and processing answer sheets for the secondary school division.
  3. Semester Responsibilities
    Processing student academic assessment records.
    Calculating and finalizing semester grades.
    Preparing student report cards.
    Distributing report cards to junior and senior high school students.
    Compiling statistics on subjects to be repeated or make-up examinations to be taken by senior high school students.
    Processing academic records for Grade 12 students participating in the Star Plan for University Admission.
    Calculating and finalizing graduation grades.
Chih-Lung Yang Administrative Assistant, Equipment Section 1. Textbook and Book Management
1-1 Establishing book management regulations;
1-2 Registering, compiling, and announcing teachers' designated reference books and examination papers;
1-3 Requesting sample copies of textbooks, reference books, examination papers, and other materials for each semester from the Taipei Office;
1-4 Ordering textbooks, teachers' designated reference books and examination papers, instructional CDs, and other teaching materials;
1-5 Receiving and distributing textbooks, teachers' designated reference books and examination papers, instructional CDs, and packages for teachers;
1-6 Ordering and distributing missing or insufficient quantities of textbooks, reference books, examination papers, instructional CDs, and other materials;
1-7 Sorting, classifying, and shelving surplus books in the teaching aids room, and distributing books purchased temporarily by students or parents;
1-8 Preparing student book receipt confirmation forms and assisting the Accounting Office with fee collection;
1-9 Collecting and handling used books;
2. Textbook Review and Revision
2-1 Submitting newly revised textbooks for each semester to the Nanjing Municipal Education Bureau for review;
2-2 Formulating revision recommendations for all textbooks based on the review requirements and feedback of the Nanjing Municipal Education Bureau;
2-3 Applying for adhesive labels, Huadong logos, glue, and other textbook revision supplies;
2-4 Organizing textbook revision work at the beginning of each semester;
2-5 Resubmitting revised textbooks to the Nanjing Municipal Education Bureau for further review and forwarding all revision recommendations to Taipei;
3. Management of Other Teaching Resources
3-1 Applying to order student growth portfolios and exercise books;
3-2 Distributing student growth portfolios and exercise books;
3-3 Applying for whiteboard erasers and chalk;
3-4 Managing the distribution and use of whiteboard erasers and chalk by students;
3-5 Organizing various offices and departments to sort and organize the main storage warehouse;
3-6 Obtaining signatures from classes or assistants when they collect routine office supplies;
3-7 Assisting the General Affairs Office in managing the assets of the Office of Academic Affairs and maintaining asset inventories;
4. Laboratory Management
4-1 Establishing laboratory management and usage regulations;
4-2 Ordering laboratory equipment and chemicals;
4-3 Managing the storage and use of laboratory equipment and chemicals;
4-4 Organizing and taking inventory of laboratory equipment and chemicals;
4-5 Ensuring that each class completes its laboratory log;
4-6 Conducting laboratory safety inspections;
4-7 Arranging and updating laboratory display cabinets and exhibits;
5. Management of Other Specialized Classrooms
5-1 Preparing classroom allocation and layout plans for each semester;
5-2 Creating asset inventories for specialized facilities, including music classrooms, art classrooms, physical education equipment, and the English department's teaching aids room;
5-3 Assigning designated personnel to manage the music classrooms, art classrooms, physical education equipment, and the English department's teaching aids room;
5-4 Establishing usage regulations for all specialized classrooms;
6. Copy Room Operations
6-1 Handling daily photocopying in accordance with copy room management regulations and assisting subject teachers with copying teaching materials and handouts;
6-2 Ordering, receiving, storing, and distributing photocopy paper;
6-3 Performing routine maintenance and providing technical guidance for minor photocopier malfunctions, and promptly arranging repairs for more serious problems;
6-4 Submitting monthly reports on photocopying volumes and associated costs for approval.
7. Other Duties
7-1 The Teaching Section assumes full responsibility for copy room operations during summer remedial classes and the first two weeks of each semester;
7-2 Providing temporary and emergency support to other sections as needed;
7-3 Other duties related to Hong Kong, Macao, and Taiwan.
Yung-Chin Chao Administrative Assistant, Equipment Section  
Pao-Yen Miao Library Teacher, Office of Academic Affairs  
Tzu-Heng Tan Administrative Assistant, Information Technology Section
  1. CD/DVD Burning: Assisting departments and students with their CD/DVD burning needs.
  2. Organizing Event Photos and Videos: After each event, organizing and backing up photos and videos, selecting photos, and forwarding them to the network administrator for updates to the school website.
  3. Operating Poster Printers and Multifunction Printers: Assisting teachers and staff with operating poster printers and multifunction printers in the office.
  4. Daily Maintenance, Inspection, and Borrowing Registration of Computer Labs: Checking the computer usage log daily for malfunctioning computers and coordinating computer lab reservations and usage among departments.
  5. Registration, Management, and Inventory of IT Assets: Registering and managing laptops, presentation pointers, and other equipment issued to teachers.
  6. Procurement and Management of IT Supplies: Processing purchase requests for computer components and accessories.
  7. General Administrative Support: Handling tasks such as distributing survey forms and issuing supplies.
  8. Assisting with Website Content Collection: Collecting information for the school website, such as teacher biographies and event photos.
  9. Library Support: Assisting with the planning and promotion of library activities.
  10. Updating the School Administration Website Daily: Promptly checking for tasks requiring the IT Section's attention and assigning the appropriate personnel to handle them.
  11. Performing other duties as assigned.